Sales and invoicing
Quotations, sales orders, invoices and returns, with the pricing rules and discount approvals your team already uses.
- Customer-wise pricing
- Credit limits and settlements
- Sales rep performance
01ERP software · Sri Lanka
ERP Software in Sri Lanka, Built Around Your Business Process
Sydon Tech builds ERP systems that put sales, inventory, purchasing, accounts and reporting in one place — designed for how your business already runs, not a template you have to bend to fit. Used daily by retailers, manufacturers, distributors, restaurants and service businesses across Sri Lanka.
- Custom-built modules
- Migration from existing software
- Training included
- Direct after-sales support
What an ERP actually fixes
Most businesses do not go looking for an ERP. They go looking for a way to stop the same four problems repeating.
- Stock that does not match reality. The system says twelve units, the shelf has seven, and nobody can say when they left.
- Numbers re-typed between systems. Sales in one file, stock in another, accounts in a third — each with its own version of the truth.
- Delivery and order errors. Wrong items shipped, orders missed at month-end, credit notes issued to clean it up.
- Reports that arrive too late to act on.Management gets last month's picture in the middle of this month.
An ERP fixes these by recording each transaction once and letting every department read from the same record. A distribution client told us the change showed up as fewer stock shortages, fewer wrong deliveries and far fewer manual errors — which is the practical version of “integrated data”.
ERP modules we build
Start with the modules that solve the immediate problem. Add the rest when the business is ready — you are not forced to buy the whole suite on day one.
Inventory and stock control
Item master, batches, locations and reorder levels so stock on the system matches stock on the shelf.
- Multi-location stock
- Stock transfers and adjustments
- Reorder alerts
Purchasing and suppliers
Purchase requests, orders, GRNs and supplier payments, matched back against what was actually received.
- Supplier price history
- PO to GRN matching
- Payable ageing
Accounts and finance
Financial accounting wired to the same transactions as sales and purchasing, so the books are not a second data-entry job.
- Chart of accounts
- Receivables and payables
- Statutory report formats
Customer management
Customer records, history and follow-ups — either inside the ERP or alongside our CRM module.
- Contact and interaction history
- Follow-up reminders
- Customer statements
Production and materials
For manufacturers: raw material issue, production runs, finished goods and wastage against a bill of materials.
- BOM and material usage
- Production batches
- Finished-goods stock
HR and payroll integration
Attendance, leave and payroll can run inside the same system rather than in a separate spreadsheet.
- Attendance capture
- Leave approvals
- Payroll runs
Reporting and analytics
Real-time dashboards and the specific operational reports your managers ask for, not only the ones a package shipped with.
- Daily sales and stock positions
- Profitability by item or branch
- Exportable management reports
Custom ERP vs packaged ERP
Packaged ERP is the right answer for some businesses. It is worth understanding the trade-off honestly before you commit either way.
| Packaged ERP | Custom ERP from Sydon Tech | |
|---|---|---|
| Fit to your process | You adapt your process to the software | Software is built around how you already work |
| Modules | Buy the full suite, use part of it | Start with what you need, add modules later |
| Local support | Often through a reseller or overseas queue | Direct access to the team that built your system |
| Customisation | Limited, or billed as heavy consulting | Expected — it is the delivery model |
| Licence model | Recurring per-user licensing is common | Quoted per project; discussed openly before you commit |
| Best suited to | Businesses that match the vendor’s template | Businesses with a process a template does not cover |
If your operation is a close match for an off-the-shelf product, buy the product. Customers come to us when the fit is not close: a repair workflow a retail package cannot express, a delivery process built around routes and returns, a production floor whose wastage tracking is specific to what it makes. One customer put it plainly — we did not give them a ready-made system, we studied their process and built to it.
Business types we build for
Each of these has its own operational vocabulary, and the ERP has to speak it. These pages explain what changes per industry.
How an ERP implementation runs
A predictable sequence, with a demo at the end of every phase so nothing is a surprise at handover.
Requirement study · Free
We sit with the people who do the work — stores, sales, accounts — and document how the business actually runs today, including the workarounds.
Scope and fixed quotation
You get a written module list, delivery phases and a fixed price before development starts. No open-ended hourly billing.
Phased development
We build in phases and demo working software at the end of each one, so you can correct direction early instead of at handover.
Data migration
Item masters, customers, suppliers and opening balances are migrated from your existing software or spreadsheets and reconciled before go-live.
Training and parallel run
Staff are trained on their own data. Where the risk warrants it, the new system runs in parallel with the old one until the numbers agree.
Go-live and support
After handover we stay on for training, updates and technical questions — the part customers most often tell us other vendors dropped.
Why businesses choose Sydon Tech
Three things come up repeatedly in what our customers write publicly.
- The system is built to the process, not the other way round. Requirements are studied before anything is quoted.
- Support continues after handover. Training, updates and technical questions are answered by the people who wrote the code.
- It holds up in daily use. One customer recommended the system publicly after running it for close to two years; another moved to it after a previous vendor could not finish the job.
Sydon Tech has 5+ years of delivery experience, 100+ completed projects and reviews from 25 customers on our Facebook page. We would rather you read those than take a slogan from us.
ERP questions answered
Straight answers to what buyers ask us before an ERP project starts.
What is ERP software?
ERP (Enterprise Resource Planning) software records the core transactions of a business — sales, stock movements, purchases, payments and payroll — once, in one system, so every department works from the same data instead of separate spreadsheets. In practice it replaces the re-typing between sales, stores and accounts.
How much does ERP software cost in Sri Lanka?
Cost depends on how many modules you need, how much of your process is non-standard, and whether data has to be migrated from an existing system. Sydon Tech quotes a fixed price per project after a free requirement study, so you see the full figure before development starts rather than an hourly estimate that moves. Contact us with your requirement for a written quotation.
Can Sydon Tech customise the ERP to our business?
Yes — customisation is the delivery model, not an add-on. We document how your business runs first, then build the modules to match. Customers regularly tell us they came to us after being offered a ready-made system that did not fit their process.
How long does an ERP implementation take?
A focused implementation covering one or two areas is usually measured in weeks; a multi-department ERP with data migration and training runs longer and is delivered in phases. We give you the phase plan with the quotation, and you see working software at the end of each phase rather than only at handover.
Can the ERP support multiple branches or locations?
Yes. Multi-location stock, transfers between locations and branch-level reporting are standard requirements we build for. Tell us your branch structure during the requirement study so it is scoped in from the start.
Does the ERP include inventory management?
Yes. Inventory is one of the most-used modules: item masters, stock movements, transfers, adjustments and reorder levels, tied directly to sales and purchasing so the stock position reflects actual transactions.
Can the ERP integrate with systems we already use?
Yes, where the other system exposes an API or a supported data exchange. We have built integrations including food-delivery platforms such as Uber Eats and PickMe for restaurant clients. Bring the integration list to the requirement study so it can be verified before it is quoted.
Can we move from our current software to a Sydon ERP?
Yes. Migration of item masters, customers, suppliers and opening balances is part of the implementation, and is reconciled before go-live. Several of our customers moved from a previous system, including one where an earlier vendor was unable to complete the project.
Related pages
See the ERP running against your own workflow
Tell us how your business operates today and we will walk you through the modules that apply, then put a written scope and fixed quotation in front of you. The requirement study costs nothing.